It’s so hard to find something in email.
I was looking through my deleted emails and it took me ½ hour
scrolling through to find what I wanted.
Is there an easier way?
There are lots of ways to find a particular email.
To some degree it depends on the program you use for email, but there
are similarities that work with many systems.
The most common way to see email is in order by the date it was sent
– but that’s not the only sort order available for your email.
example, if you are looking for all the email from a particular person,
highlight any email from that person and click on the heading bar just above
that column. It’s usually
called Sender, Who, or From. This
will sort all the email into alphabetical order by the Sender, making it much
easier to find what you are looking for.
of the heading bars on top of the columns of an email listing can be used for
sorting: Subject, Date, Priority, With/Without Attachment.
Yes, if you’re looking for an email with an attachment, simply click
the heading bar above the attachment indicator.
All the email with attachments will be collected together.
It’s really fast and easy. Usually,
the sort can go in two directions, forward or backwards (ascending or
descending). Sometimes clicking
again on the bar at the top of the column changes the direction of the sort,
sometimes you right click on the heading bar and then follow the menu to
you start sorting your email, it’s very important to know the current order
of your email. If you sorted by
Sender, the new messages will no longer be at the bottom or top and you could
miss an email. Look carefully at
the bar headings on the columns. You
are given a sign about the current order in the form of a triangle pointing up
or down on one of the heading bars. To
collect your new messages at the top or bottom, click on the Date heading bar.
is surprising how many people use the Deleted or Trash folder as their email
storage system. Nothing wrong
with it really, but it is easy to create your own folders to store information
on a specific subject. For
example you could create a folder for a specific customer that you do a lot of
business with, or create a “Hawaii” folder to store information on an
upcoming trip. Then you can store
all the related messages in that folder.
The folders will be automatically alphabetized for you.
I suggest keeping the names fairly short.
create a new folder In Outlook, click on File/New/Folder.
In Netscape, click File/New Folder.
In Eudora click Mailbox/New. Type in the name for your folder and then
click OK. To move email into
folders, simply click and drag it into the desired folder.
To switch folders, click (or sometimes double-click) on the folder you
want to see.
these sorting and storing tips. You’ll
be amazed at how much faster you can find a specific email.
you have a computer question you would like answered in this space, send it to
past columns of Tips from Tonna, check out the web site: www.computer-lynx.com.
Kutner, Computer LYNX, works with companies to list and develop their web sites. Phone (206) 575-3979 or email email@example.com.
Visit Tonna’s website at www.computer-lynx.com.
- June 2002.
Copyright Tonna Kutner